Per federal requirements, all University of Michigan employees are required to complete an I-9 form in order to obtain employment. This includes those who will be working out of state or outside of reasonable travel distance to any U-M campus.
The issuing authority is the specific entity that issued the document. If you are using the computer, select the issuing authority form the drop-down menu. For hard copy form, review the document thoroughly to obtain the issuing authority. This part of the form is also completed only by the employer, but is used only in the case of re-verifying when re-hiring an employee. If an employee is re-hired within three years of the date of the original I-9, the employer can opt to complete this section or a new I-9. It is against the law for an employer to allow you to work unless Form I-9 has been completed and verifiedwithin three business days of beginning work.
Since copies are unacceptable, the student’s parent or guardian will have to mail them the originals. Form I-9 is used to verify the identity and employment authorization of individuals employed in the United States. As required by federal law, the university must complete Form I-9 for each individual employed in the United States. With respect to hiring, firing, recruitment or referral for a fee by employers with four or more employees, employers may not treat individuals differently because they are or are not U.S. citizens or work-authorized individuals. U.S. citizens, recent permanent residents, temporary residents, asylees and refugees are protected from citizenship status discrimination. However, permanent residents who do not apply for naturalization within six months of eligibility are not protected from citizenship status discrimination. Citizenship status discrimination which is otherwise required to comply with law, regulation, executive order or government contract is permissible by law.
Example Of Completed Form I
U.S. passport, passport card, driver’s license, foreign passport, or state ID card information could not be verified. E-Verify queries are submitted only after newly-hired employees complete the I-9 I-9 form within Workday. Local, state, and federal government websites often end in .gov. State of Georgia government websites and email systems use “georgia.gov” or “ga.gov” at the end of the address.
- To verify phishing attempts, please reference the Cornell IT Security Phish Bowl.
- SEVP is a part of the National Security Investigations Division and acts as a bridge for government organizations that have an interest in information on nonimmigrants whose primary reason for coming to the United States is to be students.
- The Social Security Administration issues Social Security numbers and cards to aliens only if they can present documentation of current employment authorization in the U.S.
- E-Verify compares that information to records maintained by the Social Security Administration and Department of Homeland Security to confirm if the employee is authorized to work in the United States.
Compliance with the E-Verify requirement requires the cooperation of all units and campuses receiving contract funding. Failure to comply can jeopardize the contract funding received university-wide. For employees who attend New Employee Orientation, the I-9 is completed at that time, so you must bring documentation from the List of Acceptable Documents to that program. All other employees working on the Ann Arbor campus should have the Form I-9 completed at a Regional I-9 Center. Employees of Michigan Medicine and the Flint and Dearborn campuses should follow the instructions provided by human resources in order to complete Form I-9.
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Employees who cannot produce documentation to complete the Form I-9 within three days of hire must not work or be paid. If documentation is not produced by the end of the third day, employees must not be permitted to work.
In order for the items to appear on your transcript, you must “request” them. You can view the materials by viewing the training details and clicking on the hyperlink in the resources section.
- This section requires that the employer describe the documentation the employee provided to verify their employment status.
- If you do not have a functioning phone number at this time, you may enter N/A.
- Visit the Shared Services Centerwebsite for information about center locations and hours.
- As part of the Immigration Reform and Control Act of 1986, the Form I-9 is used to verify the identity and confirm the employment authorization of individuals hired for employment in the United States.
- U.S. citizens and all work authorized individuals are protected from document abuse.
Employers must reverify the employee’s employment authorization in Section 3 once USCIS makes a decision on the petition. Employers must reverify the employee’s employment authorization in Section 3 once they receive a decision from USCIS. Every new hire at UH is required to complete the I-9 Employment Eligibility Verification form with Human Resources. Section 1 of Form I-9 must be completed by the new hire on or before the first day of employment. Columbia University representative fully https://www.bookstime.com/ completes Section 2 “Employer Review and Verification” with the pertinent information from the employee’s documents, including document numbers, issuing authority and expiration dates, if any. Columbia uses an online system, I-9 Management , to collect and process the required documentation from new hires to comply with these laws. There are I-9 Service Centers on the Morningside campus, Manhattanville, the Columbia University Irving Medical Center, and at Lamont-Doherty Earth Observatory.
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Complete your I-9 portion on or before the first day of hire in theWorkday applicationbefore your scheduled appointment. All documents presented must be original, unexpired and in printed form for your in-person appointment . Federal law requires employers to verify the identity and employment authorization of each newly hired employee with the completion of Form I-9. Payroll has developed Form I-9 training designed to provide departments with information necessary to ensure University compliance with this federal law.
Any audit of subsequent Forms I-9 would use the “in-person completed date” as a starting point for these employees only. DHS will continue to monitor the ongoing national emergency and provide updated guidance as needed. Employers should monitor the DHS and ICE websites for additional updates regarding the status of Form I-9 completion flexibilities.
- To use the enhanced features of Form I-9, use the first link to download the form and save it your computer.
- This document is considered a List C document that demonstrates employment authorization in the United States and does not expire.
- Employees who cannot produce documentation to complete the Form I-9 within three days of hire must not work or be paid.
- If you complete Section 2 using a computer, a selection in List A column will auto-fill all the fields in the List B and List C columns with N/A.
- This pertains to all staff, faculty, academic appointees and student hires.
The I-9 Form is a work authorization document that employers are required to file and retain when they hire a new employee, to prove they are legally entitled to work in the United States. Form I-9, Employment Eligibility Verification, first became an employment requirement under the terms of the Immigration Reform and Control Act of 1986. Both employees and employers must complete the I-9 Form under the terms of the Act.
You can find the edition date at the bottom of the page on the form and instructions.
E-Verify compares that information to records maintained by the Social Security Administration and Department of Homeland Security to confirm if the employee is authorized to work in the United States. E-Verify is a federal government system that uses federal databases to validate individual identities and work eligibility from the information gathered in the Form I-9 . If you are working remotely within the United States, you must verify your supporting documents using an authorized representative at your location.
Reviewing And Verifying I
The first step in filling out an I-9 Form is completed by the employee. The worker provides details of their identification, including their full name, date of birth, address and Social Security Number , and a phone number and email address are optional pieces of information. The employee must then sign and date the form, attesting that they are eligible to work in the US. Employers who don’t complete and retain I-9 Forms can face severe punishments. Businesses that knowingly hiring and employ unauthorized workers can be fined as much as $16,000 per ineligible employee.
List Of Acceptable Documents
Otherwise, a new Form I-9 must be used, and Section 1 and Section 2 must be completed. Generally, only Foreign Nationals authorized to work in the United States by the Department of Homeland Security can receive a Social Security number. Social Security numbers are used to report an individual’s wages to the government and to determine a person’s eligibility for Social Security benefits.
Form W-9 is an Internal Revenue Service form which is used to confirm a person’s taxpayer identification number . Investopedia requires writers to use primary sources to support their work. These include white papers, government data, original reporting, and interviews with industry experts.
As an employer it is your responsibility to see that this form from the U.S. Citizenship and Immigration Services is completed by the employee and you. Retain the form with your other employment records—do not file it with the government.
You have physically examined each original unexpired document presented by the employee. A tax identification number is a number used by the IRS as a tracking number for tax purposes and is required information on all tax returns.